Selection and Nomination
Selecting students for Exchange
Faculty approval is based on the exchange eligibility requirements and selection criteria with emphasis given to your academic record and, in the opinion of your referees, your ability to be a good ambassador for the University of Melbourne. Consideration may also be given to choice of course, institution, language, where appropriate, and general communication skills. In some cases an interview may be required.
Faculties have the authority to redirect you to institutions other than your first, second or third preferences based on the opinion that what you have listed is not a suitable academic destination.
Faculties make their decisions and then send all applications to Melbourne Global Mobility. This takes around two weeks. You will usually be advised in writing by your faculty(s) whether your application has been successful. In some cases conditions may be imposed please pay attention to those conditions as failure to meet those conditions may result in your exchange being cancelled.
Important tip!
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Nomination process
There are four steps in this process and it may take up to three months after receiving all applications from the faculties before you are asked to come and collect the host institution application. It will take even longer before you are likely to receive any acceptance material from the partner. Keep Melbourne Global Mobility staff informed of your current contact details. Also advise us if your circumstances change.
- In the following weeks Melbourne Global Mobility checks all applications and enters them onto the exchange database. You will be advised in writing whether your application has been successful (that is, whether your application has been approved by your Faculty; this does not mean that you have been accepted by the host institution).
- Partner institutions are consulted as to how many students they can consider for exchange in the coming round according to the dates by which they ask for their applications to be submitted. Melbourne Global Mobility will aim to nominate you to your first preference institution, but occasionally there are too many applicants for a limited number of places, or a particular institution is not able to offer us places at all. If this is the case we will contact you to discuss the alternative options.
- Once assigned a host institution, you will receive an email informing you that an application form and a checklist of the other documentation required by that institution is ready to be collected from the Melbourne Global Mobility office. The completed application must be returned to Melbourne Global Mobility by a specified date with all supporting documentation.
- Your host institution application will be sent by courier overseas for consideration by the partner institution. The final, formal approval of all exchange places is made by the host institutions. Confirmation of acceptance usually arrives within the next 4 to 12 weeks of sending the host application forms to the partner so please have patience.
To check your current status go to the am I accepted? wepage.
Note: if you have been given approval to go on exchange but are yet to be accepted by the host institution, at course planning time in October, you should plan your course for the following year as if you were not going and choose subjects accordingly. You can change this later once you are accepted.
Student agreement
All exchange students are required to sign a student agreement which lists the terms and conditions of the Melbourne Global Mobility Exchange Program and clearly explains the obligations of students as ambassadors of the University of Melbourne. This agreement must be signed before departure.
Am I accepted?
To find out what to do when you are accepted go to the am I accepted? wepage.